Articles tagged with: Mining

Independent Consultants Are Growing

I have read quite a few articles indicating that the mining industry is seeing a shortage of experienced people, on both the technical and management side of the business.  Apparently the baby boomer generation is now nearing their retirement or early-retirement stage and there is a gap in the number of experienced people following behind.
Many of these retirees enter the “independent consultant” stage of their careers.
I also hear from recruiters that there is a shortage of engineers willing to take remote or international assignments.  This is particularly difficult when a senior level candidate has a growing family.

Can the independent engineers help out?

In a previous article (14. Miners – Why Have Your Own Independent Consultant?) I discussed why mining companies (or even consulting firms) should make use of the independent engineers as advisers or Board members.
I understand from colleagues in the mining industry that many of the people nearing retirement are willing to take on consulting assignments or board or directors roles or other management roles.  They are often willing to work part time and independently.  Or they may work as “associates” with engineering firms.
So there likely is a significant network of experienced people out there.  It’s just a matter of being able to tap into that network when someone needs specific expertise.
So how can one do this?
LinkedIn currently seems to be the only global network for technical people.  It is a great way to connect with engineers and geologists industry wide.
LinkedIn members work everywhere, at mine operations, consulting firms, financial houses,  as independents, or even retired. Almost every technical person I know is registered on LinkedIn.
The question is how to find these people when you are looking for a specific independent expertise for a short term or over the longer term.

Networking

Networking with people you already know is the most common approach.  However what if you need someone with particular knowledge?
LinkedIn is a great search mechanism for technical experts.  With a keyword search one can identify a lot of experts with very specific skill sets.  The problem is that many of the experts highlighted by the LinkedIn search may be fully employed at mining operations or with large consulting firms and may not be the person you are looking for.
To my knowledge, there is no searchable online registry solely intended for independent geologists and engineers.  It would be in the interests of the mining industry to have some type of easily searchable independent consultant directory to be able to tap into the expertise that is out there.  I understand that MineLife.org  is attempting to build such an online service but it still appears to be early in the development stage.
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Junior Mining – Are People Still Investing?

small mining companies
Update: This blog was originally written in June 2015, however many of the observations made then still hold in late 2018.
The general consensus over the last couple of years is that the junior mining sector is still in a state of flux.
I briefly touched on this in a previous article “12. Financings – It Helps to Have a Credible Path Forward”.
It is still difficult for junior miners to get funding and the stock prices of have been on a downward trend.   Some observers say this just a temporary phase and the stock prices will cycle, as they have in the past.   I’m not convinced that this will be the case, although I am hoping.

Metal prices may recover, but will stock prices?

I am reasonably confident that metal prices will improve over time, but I am not sure that alone will result in the junior mining sector invigorating.  I think there is a long term shift in how personal investments are being made and how the mining industry is being viewed.  The following blog has some personal opinions on the present and the future.
Mining companies are constantly in the media with stories of cost over-runs, mine shutdowns, fatalities, strikes & protests, and environmental incidents.
In addition, the junior mining sector has had a few notable scams that nobody ever forgets about.
In some instances management were over promoting sub-optimal projects simply for the purpose of raising the stock price and cashing out.  Not many companies fell into this category, but enough to create an unfavorable image of the industry.
I think it will take time to recover from the image being created by the events described above. Unfortunately new incidents only build on the perceived legacy.
The implementation of sustainable and green mining practices is an attempt to rehabilitate the image of mining, but is anyone out there listening?

Are investment practices changing?

Regarding today’s investment practices, I have three general observations:
  1. Yield Investors: When many of us baby boomers were younger with a steady job, we were willing to speculate on mining stocks hoping for the big payoff.  At the time there were some well publicized payoffs. Also there wasn’t much else to speculate on.
    Now those same baby boomers are moving into retirement and financial planners are push them into fixed income and dividend paying investments.  Be happy with a 2% to 5% yield.  The risk tolerance for many of these investors has shifted from speculation / growth to income / capital retention.
    I’m not sure how many of these people will ever re-enter the mining stock market.  The majority of miners don’t pay any significant yield.   Looking at the yield for Barrick (2%), Goldcorp (0.8%), and Yamana (0.85%), their yields are lower than those for the more conservative bank stocks (4%-6%).
  1. Where to speculate now?  Where might the 30 to 40 year old’s speculate today? Younger people today may still speculate with their free cash, but they are not hoping to be investors in the next Voisey’s Bay, Kidd Creek, or Hemlo.  They have never even heard of them.
    They are hoping to be investors in the next Apple, Google, or Facebook, or a cannabis company.  The dot.com bubble of 1999–2000 was a case of junior mining speculators jumping into technology and it was a bust.  However currently several of the new breed of dot.com companies that have IPO’d are getting huge share price increases.  Is it still a tech bubble? Not so much anymore.
    I don’t know whether the younger speculators will ever have interest in the mining sector since they never heard of it.  There is so much other investing activity happening out there.
  2. The perception of mining: The mining and energy news shown in the media is not helping the industry by focusing mainly on the negative aspects. The resource business appears to be somewhat analogous to the meat industry. Everyone likes their nicely packaged rows of chicken and beef at the grocery store but nobody wants to see how it actually gets to the store.  Everyone also loves their metallic gadgets and the energy used to power them, but please don’t show how it actually gets from mine to store shelf.  It can be quite upsetting.
  3. Complexity:  To invest in a mining stock or understand a mining IR presentation, one needs a basic understanding of mining and geology.   To understand a tech stock or bank stock, one does not need to be an expert in that industry. People will intuitively have a better comfort level with them.

Can mining companies provide more yield?

An interesting group of companies are the mid tier producers that have operating mines and generate profits, but do not pay a dividend.  I will be curious to see how these companies shares will perform since they don’t satisfy the yield investor nor may they satisfy the pure speculator looking for order of magnitude capital gains.
The larger mining companies will always have their investors like pension funds and mutual funds, however the junior miners may be a different story.
Possibly private equity and equity-based crowdfunding will be one of the long term solutions.
I have heard of one geological consulting firm that was trying to foster a plan to help crowdfunders with their 43-101 report even though they don’t yet have the money to pay for the report.
I also understand that Canada now has a few private equity stock exchanges that allow PE to change hands, which may facilitate more private equity involvement.

Conclusion

The bottom line is the mining industry needs to have a self-examination with respect to what the future holds.  There is talk that mining needs to change its business model, but very little suggestion regarding what changes to make.
The growing population changing demographics, competition for equity funding, and society’s urbanization may result in fundamental, and permanent, changes to how the financial side of the junior mining industry can function.  Just my opinion.
Note: If you would like to get notified when new blogs are posted, then sign up on the KJK mailing list on the website.  Otherwise I post notices on LinkedIn, so follow me at: https://www.linkedin.com/in/kenkuchling/.
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Open Pit Optimization – How I View It

Mining feasibility study
One of the first steps in an open pit design is the pit optimization analysis.  Pit optimization is used to define the most profitable pit shell for a given set of economic parameters.  The economic parameters include the metal prices, processing recoveries, and site operating costs. Normally when optimization is done, a range of metal prices or Revenue Factors (“RF”) is used to develop a series of nested shells to understand how the pit will expand or contract with increasing or decreasing metal prices.
Once the optimization step is complete, mining engineers will then design the pit inside that shell, introducing benches and ramps.  The pit design should mimic the selected optimized shell as closely as possible.
The pit design may (or may not) closely replicate the optimization shell depending on the slope angles used in the optimization and where the haul ramps are located in the design.
Hence the actual ore and waste tonnages mined may be different that the tonnages defined by the optimizer.
Various experts in pit optimization will use approaches of differing complexity.  Some may apply variable mining costs with pit depth; apply variable process recoveries linked to head grade; apply variable pit slopes by sector or depth, apply dilution and ore losses; etc.   One can make the pit optimization step as simple or detailed as one wants it.
The question is whether detailed pit optimization is warranted.  My view is that overly detailed pit optimization is  not required, other than if one wants to test parameter sensitivity on the resulting pit size and shape.  There are just too many uncertainties in the parameters being used in optimization.

Open Pit Optimization Uncertainties

Some of the uncertainties involved in the optimization approach are listed below:
  • Pit optimization can generate large pits that would have a long mine life.  However one doesn’t really know the metal prices far into the future.   So will that final pit ever get mined, or might it even be larger than shown.
  • Pit optimization is typically done at the start of a study, so one doesn’t have the detailed operating costs yet. The size of the project may be unknown and one has to use rough estimates for future costs and possibly even assume preliminary process recoveries.
  • Operating costs will also change in the future, and the optimization step is just a snapshot using current information.
  • Sometimes the optimization includes the use of Inferred resources, which are uncertainty.   Sometimes optimization is done only using Measured and Indicated resource, yet there may be areas if Inferred resource that ultimately convert to M &I and these will have been ignored.  So, either way you do it, you are not sure what ore the pit can captured and will  to shape the pit.
  • The smaller pits, if developed, would consist of smaller operations and may have different operating costs than assumed in the optimization.   Similarly larger pits may have different throughput rates and  operating costs than assumed in the optimization.
  • The ore and waste split reported within the pit will be based on a specific life-of-mine cutoff grade.  This is based on the fixed metal price and operating cost assumptions applied.
  • Overall pit wall slopes may differ for shallow pits versus deep pits.  Slopes may vary above the groundwater table and below it.  In many instances during pit optimization the wall angles are maintained at the same angle irrespective of the pit depths.   Sometimes geotechnical programs have not yet been completed, so optimization slope angles are simply educated guesses.
  • Dilution may be applied globally during pit optimization (unless one is working with a diluted block model).  In reality, dilution may differ in different parts of the ore body, and that may not be considered in the optimization stage. For more discussion on dilution in general, read the blog “Ore Dilution Prediction – Its Always an Issue“.

Conclusion

The bottom line is that pit optimization should be viewed as a guide to the pit design, but not as a highly precise calculation.  There are too many uncertainties in the parameters used.
There is always opportunity for future miner operators to examine pushback to grow the pit larger than initially envisioned.  Having said all that, one should still understand how future changes in metal prices can impact on the pit size, and then assess whether practical pushbacks are possible.   Thin sliver pushbacks are operationally difficult so this should be understood at the start.
While open pit optimization is not a precise science, there is still merit in examining how the pit size and shape reacts to changes in different parameters.  There are many ways to examine this and help select which shell should be advanced into the design stage. It can be more than just looking at the NPV versus Revenue Factor chart.   You can read this post at this link “Pit Optimization – More Than Just a “NPV vs RF” .
Note: If you would like to get notified when new blogs are posted, then sign up on the KJK mailing list on the website.   Follow us on Twitter at @KJKLtd for updates and insights.
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Mining Project Economics – Simple 1D Model

mining desktop study
In a previous article I outlined my thoughts on the usefulness of early stage financial modelling (“Early Stage “What-if” Mine Economic Analysis – Its Valuable”).     My observation was that it is useful to take a few days to build a simple cashflow model to help your team better understand your project.

By “simple” I mean really simple.

This blog describes one of the techniques that I use to take a super-quick look at any project; whether it is for a client wishing to understand his project at a high level; or whether it is a project that I have read about.  There isn’t any actual study or production schedule available yet.  Maybe there is only a mineral resource estimate available.
It takes about 10 minutes to plug the numbers into my template to get fast results.  The image below is an example of the simple model that I use, but anyone can build one for themselves.

Screenshot of Simple Economic Model

I use the term one dimensional (“1D”) model since it doesn’t use the typical X-Y matrix with years across the top and production data down the page.
The 1D model simply relies simple on life of mine (“LOM”) totals to estimate the total revenue, total operating cost, and total profit.  This determines how much capital expenditure the project can tolerate.
The only caveat is that you need to have some sense for operating and capital costs for similar projects. This analysis can be on both a pre-tax and simple after-tax basis.
Using estimated metal prices and recoveries, the first step is to calculate the incremental revenue generated by each tonne of ore (see a previous article “Ore Value Calculator – What’s My Ore Worth?”).
Next that revenue per tonne is multiplied by the total ore tonnage to arrive at the total revenue over the life of mine.
The second step is to determine the life of mine operating cost, and again this simple calculation is based on estimated unit operating costs multiplied by the total tonnages being handled.
The third step is to calculate the life of mine profit based on total revenue minus total operating cost.
The potential net cashflow would be calculated by deducting an assumed capital cost from the life-of-mine profit.  The average annual cashflow is estimated based on the net cashflow divided by the mine life.  An approximate NPV can be calculated by determining the Present Value of a series of annual payments at a certain discount rate.
The reasonableness of the 1D model will be examined via benchmarking and this will be summarized once completed.  I will include a link to that future blog here.

You need to understand your project

One can easily evaluate the potential impact of changing metal prices, changing recoveries, ore tonnages, operating costs, etc. to see what the economic or operational drivers are for this project.  This can help you understand what you might need in order to make the project viable.

Conclusion

The bottom line is that a 1D economic calculation is very simplistic but still provides a vision for the project.  The next step in the economic modelling process would be a 2D model based on an annual production schedule.  The 1D approach is just a quick first step in looking at the potential.  You can do it even when you only know the head grades and some generalized orebody information.
The two ways you can apply the simple 1-D model are:
  1. evaluate the potential of early stage projects using cost inputs from other studies,
  2. examine a project’s sensitives (units costs, recoveries, prices) by calibrating your simple model to the published study (i.e. use the same parameters and make changes as needed.
The entire blog post library can be found at this LINK with topics ranging from geotechnical, financial modelling, and junior mining investing.

 

Note: If you would like to get notified when new blogs are posted, then sign up on the KJK mailing list on the website.  
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Oil Sands vs Tar Sands – Something I’ve Been Wondering About

tar sand mining
Watching the television news in Canada these days, one sees the environmental opponents of the oil sands parading around with signs that say “Stop the Tar Sands”.  One way to distinguish whether someone is for or against the oil sands is to see what terminology they use.  Do they call them “oil sands” (i.e. pro groups) or “tar sands” (i.e.anti groups)?   Personally raw bitumen seems more tar-like than oil-like so the enviro’s seem to have it right.

Is it Oil Sands or Tar Sands

Going back many decades the oil sands were originally called the tar sands.  I’m not sure when the terminology shifted, but in the mid-1960’s the first large scale mining operation was called Great Canadian Oil Sands (GCOS).  I’m not sure why the terminology shift from tar to oil, but maybe it was related to the fact that “tar” was considered something of low perceived value while “oil” was considered something of high economic value.
Jed Clampett and familyLook at what oil did for the economic situation of Jed Clampett on the Beverly Hillbillies.  How about the show “Dallas”? There was also a lot of money and scotch drinking.
Back then we all wanted to discover an oil well in our backyard so perhaps the term “oil” implied some level of elegance and prosperity.
These days when one sees the term “oil” in the news, it tends to be associated with negatives.  We see oil references to rail explosions, pipeline ruptures, tanker spills, job layoffs, fracing, carbon emissions, Middle East wars, and protests.
These days I don’t know if there is any intangible benefit in using the term “oil” to describe your product anymore.  Maybe there is actually some intrinsic harm in doing so.
Tar sand bitumenTar (or bitumen) on the other hand, is a molasses-like substance generally viewed by the public as a material used to repair our streets and patch our roofs. A tar spill is not going to flow anywhere; it will barely flow out of the tank it is held in.  What is there not to like about tar?
So next time there is a protest with signs being held up to “Stop the Tar Sands”, the oil companies should shrug their shoulders, jump on the band wagon, and say “Yeah, tar, that’s us. So what are you worried about?”.
They should try to commandeer the word “tar” back from the protest groups since there really is nothing wrong with tar.  There seems to be a lot wrong with oil.

 

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3D Printing – A Simple Idea

3D models
We hear more and more about 3D printing and what it is able to do. 3D printers have come down in price and can be bought for under $500.   Here is an example of using a 3D printer from a recent project that I consulted on.
The open pit was going to be located in hilly terrain, and issues related to haul road access, waste dump sites, and leach pad location were all important.   The client used a 3D printer to create a small desktop model of the terrain, which was given to each of the consulting firms.
The photo below shows the scale of the model.
3D printed topographyMembers of the engineering team were each given their own 3D model to take back to their offices.  Putting one of these on your desk helps with familiarity of the overall site and allows you to better understand the siting and drainage issues.
Topographic maps may give data on actual elevations and distances, but even a small 3D model gives you a feel for the site.    The model shown above was for undisturbed topography but one could easily print off a similar model once the final pit and dump design is done.
With the current three-dimensional printing capabilities, creating simple 3D topographic models for the engineering team is feasible and I recommend doing so.
At the same time provide the Owner’s team with their own models, helping them understand the site issues that must be dealt with.
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Potash Ore Grades – Check the Units

KCl vs K2O
Having worked with the potash industry for many years, I have reviewed numerous geological reports for projects in Canada, Asia, Russia, and Africa.  One of the curious things that I have seen is the reporting of resource  grades in two different units; either as potassium oxide (K2O) or potassium chloride (KCl).

Is it K2O or KCl ?

Standard practice in the Saskatchewan industry is reporting ore grades using K2O units, with typical head grades in the range of 25% K2O.  Many of the international projects, but not all, have decided to use the KCl units. Therefore when comparing potash resource grades between deposits, one must be vigilant for the units used since there is a significant difference.
The conversion from K2O to KCl is based on the formula K2O = 0.6317 x KCl.   So a grade of 25% K20 is equal to 25/0.6317 = 39.6% KCl.  The KCl grade value is significantly higher.  The unit issue is relevant with low grade deposits, were an actual grade of 15% K2O may be reported as 23.7% KCl.  One might see the ore grade in KCl and assume it is comparable to Saskatchewan potash grades, when in reality they are quite different.

Concentration Ratio is the Key

When looking at different potash projects, particularly those involving underground mining, a key economic factor is the concentration ratio.  This ratio represents the tonnes of potash ore needed to produce a tonne of final saleable product.
Typically the final potash product has a grade of 60% K2O.  Therefore a potash ore with a grade of 25% K2O would have a concentration ratio of about 2.4:1 (60%/25%).  This means that 2.4 tonnes of potash must be processed to produce 1 tonne of product (ignoring the process recovery factor).   For a lower grade ore with a head grade of say 15% K2O, the concentration ratio is 4:1 (60%/15%).

potash mining

This gives a rough sense for the comparable operation size required to meet the same final product production levels.  This also gives a indication for the relative amounts of salt tailings requiring disposal.  Low grade ore can generate significant quantities of tailings, the disposal of which is becoming a larger permitting issue.
In the past gold grades have been reported as “oz/ton” or currently as “g/t”, but most geological reports today are consistent with “g/t”.  Sometimes US based gold projects may use “oz/ton” however the magnitude in reported grades are fairly obvious between grams and ounces.  That isn’t the case with potash grades.
The bottom line is that potash is one commodity that will use different units when reporting ore grades.  Investors and reviewers must be aware of which units are being used.
If you are into potash mining, I have written a couple of blog posts about my brief, but interesting, time working at a potash mine in Saskatchewan.   This was early in my career and I had roles that included mine engineer, chief mine engineer and production foreman.  Each of these roles gave me a different perspective about a mining operation. In this two part blog, I share some stories relating to the uniqueness of potash mining.   If interested, here is the link “Stories from 3000 Feet Down – Part 1“.

 

Note: If you would like to get notified when new blogs are posted, then sign up on the KJK mailing list on the website.  Otherwise I post notices on LinkedIn, so follow me at: https://www.linkedin.com/in/kenkuchling/.

 

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Importance of a Study Manager – That’s the Key

project manager
Over my career I have worked as an engineering team member on numerous projects and mining studies.  Some studies went better than others.  Unfortunately some dragged on, ran over budget, and ended up delivering a less than optimal product once all was said and done.
There are numerous factors that will influence the successful completion of a study.   They can be related to the quality of the technical team, the budget, the time window, and direction from the Owner.  However the key factor that I observed is the competency of the Study Manager (or Project Manager).

Study Managers must wear many hats

Study managers are responsible for being the main liaison with the Owner. They must herd a team of geologists and engineers in the same direction. They must ensure that technical quality and consistency is maintained by the entire group.  They are responsible for ensuring that budgets and timelines are being met.  The combination of all of these responsibilities can be an onerous mission, more so depending on the experience of the Owner’s team.
Every technical team has those members that will deliver quality within timelines consistently.  There are also team members that have difficulty meeting targets.  The Study Manager, early on, needs to figure out who fits into which category and then must be able to work with each.

Studies can quickly grind to a halt

An entire study can quickly grind to a halt simply because one key component becomes bogged down. A good Study Manager may occasionally ruffle some feathers but is always appreciated by the team knowing that everyone will be held to account.
The Study Manager also needs to understand the objectives of the Owner and ensure the team is working towards those objectives.
The Study Manager however must also be honest with the Owner, keeping him informed of the actual progress and warn if some target will not be met.
The Study Manager coordinates communication within the team and with the Owner.  Some managers are excellent at this while others fall into the trap of communicating on a “need-to-know” basis or “too late” basis.
Timely and thorough communication is important.  Don’t assume that one is hampering progress by involving the team in frequent communications. They serve a purpose.

Environmental Assessments need engineering input

Often the Environmental Impact Assessment is being conducted concurrently with an engineering study.  The level of internal and external communication now becomes even more critical due to the large number of new technical disciplines involved.
It is not uncommon for EIA’s to make regulatory commitments  that have not been signed off by the engineering side. The Study Manager should be aware when such commitments are being made because the engineering design needs to reflect them.

You should approve the Study Manager

When approving the consultant’s Study Manager, keep in mind that in some instances you may find that different managers within the same organization may have different internal authority.  For example, if technical people are needed on another project, some managers are able to keep their team together.  Other managers may lose team members to the other project if that manager has more internal authority.  Losing manpower doesn’t help a study progress,  so if possible try to get a sense for the authority that the Study Manager has within the organization.

Conclusion

The bottom line is that when a project Owner has received proposals for a study and is in the process of awarding that job, the most important consideration is who will be the Study Manager.  If possible meet or chat about how they will manage the study and what their experience is.  Check references if possible.
The voluminous proposals provided by consulting firms contain a lot of information like Gantt charts, organizational charts, cost estimates, team resumes, safety plan, and corporate project experience.  Focus on the Study Manager. Don’t assume they are simply an administrator scheduling meetings and issuing monthly reports. They are the key to success.
A good Study Manager can make a poor engineering team perform, while a poor Study Manager can bog down a great technical team.
One thing to be aware of is that with some firms, a Study Manager is not the same role as a Project Manager.  The SM may undertake more clerical duties, such as weekly or monthly reports, manhour tracking, distributing documents, and coordinating the logistics of the study rather than the technical aspects that a Project Manager may look after.
Another blog post discusses undertaking studies using multiple engineering teams and the pitfalls to watch out for.  That blog post is at “Multi-Company Mining Studies Can Work Well…or Not“.
Note: If you would like to get notified when new blogs are posted, then sign up on the KJK mailing list on the website.  
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Directional Drilling Open Pit Dewatering Wells – Great Idea

open pit dewatering
I read an interesting article in the Mining Magazine May 2015 edition called “Top 10 Technologies”.  One of the new technologies that jumped out at me is the capability to directionally drill open pit dewatering wells.   This is an oil field technology from Schlumberger Water Services that was now going to be applied to mining.
One of my past roles was as a mine engineer on the Diavik diamond mine team. Pit geotechnical and hydrogeology were under my domain during project design and permitting from 1997 to 2000.
The granitic rock mass was geotechnically very competent with a limited amount of jointing and fracturing.  The pits were going to be located within a lake bed.
It was anticipated that groundwater seepage coming from a partly permafrost pit wall could create a host of operational problems in winter. Most of the groundwater flows were predicted to be along a few major structures or along single open joints.
Generally these major structures were near vertical, which created a problem when trying to intercept them with vertically drilled depressurization wells.  Either you hit one or you didn’t.

The use of directional drilling of pumping wells is a great innovation

Directional drilling of dewatering wells gives the opportunity to angle a pumping well to an orientation that allows the well bore to cut across vertical structures rather than paralleling them.   In addition, one could drill pumping wells near the pit crest targeting towards the ultimate pit bottom.  This may help improve drainage near the operating benches as the pit deepens and could eliminate the need to install inpit pumping wells if water becomes a problem.
Some open pits have constructed underground drainage galleries around the pit circumference to help intercept deep groundwater seepage.  Possibly directionally drilling aligned parallel to the pit wall can replace such high cost drainage galleries.
The bottom line is that the directional drilling innovation makes a lot of sense and mine operators should take a look at it.  It might help improve their pit dewatering systems.
If anyone has experience with directionally drilled dewatering wells, please let us know.
The hydrogeology at Diavik was unique in that the ground consisted of both permafrost and unfrozen ground.  It was likely that unfrozen ground would eventually form permafrost over time once exposed to the cold winter climate.  To read more about the hydrogeology at Diavik, check out this link “Hydrogeology At Diavik – Its Complicated“.
The entire blog post library can be found at this LINK with topics ranging from geotechnical, financial modelling, and junior mining investing.
Note: If you would like to get notified when new blogs are posted, then sign up on the KJK mailing list on the website.   
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Mining Due Diligence Data Rooms – Help!

Mining reviews
Many of us have heard the statement “Have a look in the data room, it’s all in there”. This can bring a cold sweat to even the most experienced engineer who undertaking a due diligence review.  How many of you can recall being given FTP access to a data room that is full of highly disorganized folders and sub-folders, files with cryptic names, different updates of the same file in different folders?

It’s like looking for a needle in a haystack.

It can be difficult to impossible to determine which files are important and relevant and which files have been simply dumped into the data room. There is nothing worse than spending a day reviewing an Excel financial model only to find out that it wasn’t the latest version and a different un-related folder had the correct version.
Data rooms are typically created for due diligence exercises, or during advanced an engineering stage. Regardless of the purpose, it is helpful for all involved  to have a document control person who understands what is in the data room, what is important, and what is non-essential.
Large projects often have an dedicated document control person to manage the data room.  However smaller companies in a due diligence phase may tend to use a team approach.  Everyone dumps all their electronic files into the data room, including email transcripts, using some type of sensible folder structure (hopefully).
It’s then up to the user to dig through the files to locate what they need.  This can be an onerous task, costing everyone money in wasted time.

Organization of the mining data room is key

Comprehensive searchable document management systems such as Ansarada, Aconex, SharePoint, and others are available.  They can be pricey and will require a team mindset to function, organize, and catalog the information.  However a properly implemented system can make it easier to search for files, keywords, and the latest versions of files. “Properly implemented” means that the entire team takes time when putting information in to ensure it is properly tagged meta-data.  Its is not uncommon for such systems to become repositories for hundreds or thousands of different files.
When using a cloud-based data room or FTP site, try to select one that allows bulk downloading of documents rather than only allowing one file download at a time.
Some data rooms, for security and tracking purposes, require users to be online in order to open a document, even documents downloaded onto your computer.  This makes it difficult to work when one doesn’t have internet access (like on an airplane).
Some data rooms limit the cut & pasting ability from the documents.  This can make it difficult to prepare your own summary  report if you want to include pasted images from the documents.

Conclusion

The bottom line is that management of a mining data room is critically important, although I don’t know if there is any single magic solution.
Small mining companies may have tight budgets and a limited management team so organizing data properly isn’t high on the priority list.   I suggest to anyone organizing a data room, please take the time to properly set up the folder structure, develop a single bibliography of what files are in there, and assign a person to be familiar with the general contents of the data room.
Unless its a legal case involving lawyers, don’t just dump in everything. Avoid unnecessary data files or “work in progress” files that are not actually required by anyone.

Read More on the Subject

Another aspect of data rooms that can help make a due diligence taxing is the way the spreadsheet models are built.  Models can either be made simple and user friendly, or can be complex showing how clever the model creator is.   You can read some thoughts on this at the following link “Mine Financial Modelling – Please Think of Others“.
For more discussion on the topic of mining due diligence, another blog post discusses the help that a technical checklist can deliver.  There are many aspects of a mining project, from legal, social, to technical and a checklist helps to avoid missing things.  You can read more about the checklist on this at “Mining Due Diligence Checklist“. You can even request a free copy of my Excel checklist if interested.

 

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